Practical Automation for Small-Business Operations

Make messy workflows
reliable

I help small businesses automate the manual work between accounting, spreadsheets, email, documents, and marketing tools.

99% matching accuracy

Chargeback automation for Mollie and e-Boekhouden.

90-100 hours saved

Lead generation and outreach prep for 1,300 companies.

7+ hours saved per week

Content research and drafting pipeline for a marketing team.

Stanislav Kapustin
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n8n
APIs
Slack
Google Workspace
CRM Automation
AI Workflows
Webhooks
Lead Gen Systems
Content Pipelines
Operations Automation
n8n
APIs
Slack
Google Workspace
CRM Automation
AI Workflows
Webhooks
Lead Gen Systems
Content Pipelines
Operations Automation
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What I help automate

99%

matching accuracy in chargeback automation

90-100h

time saved on 1,300 leads

7h+

weekly content workload removed

Workflow Architecture

Map the real process, edge cases, and ownership before building anything in n8n.

Operations Automation Systems

Build reliable cross-tool workflows for finance, admin, lead handling, and internal operations.

API Integrations

Design integrations with validation, retries, tracking, and recoverable sync logic.

Finance and Marketing Workflows

Automate chargebacks, reconciliation, outreach prep, content pipelines, and spreadsheet glue work.

Featured Case Studies

Job search automation workflow for finding sponsor-friendly vacancies in the Netherlands

Telegram-Triggered Job Search Workflow for Sponsor-Friendly Roles in the Netherlands

An n8n workflow that searches fresh LinkedIn vacancies, checks companies against the IND recognized sponsor register, removes duplicates, and writes application-ready leads into Google Sheets.

Chargeback automation case study for Mollie and e-Boekhouden

End-to-End Chargeback Automation for Mollie and e-Boekhouden

A two-workflow n8n system that matches Mollie chargebacks to the correct e-Boekhouden mutations and creates the accounting entries automatically.

AI lead generation and outreach automation system

AI Lead Generation and Outreach Automation System

A Slack-controlled prospecting system that collects leads, analyzes websites, qualifies opportunities, and generates personalized outreach emails with minimal manual work.

AI-powered content automation system for LinkedIn, X, and Threads

AI-Powered Content Automation Factory for LinkedIn, X, and Threads

A multi-step n8n system that monitors AI news, filters relevance, extracts facts, drafts social posts, and sends only high-scoring content into the final publishing pipeline.

How I design automation that survives real use

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Clarity before implementation

I start with workflow architecture first, because automation fails when logic is vague and ownership is unclear.

Control layers matter

Better AI automation is not maximum autonomy. It is reliable throughput with scoring, review, and explicit status.

Migration is cleanup

Good migrations from Zapier to n8n redesign the brittle parts instead of copying old assumptions into a new tool.

Reliability is designed

Reliable API integrations are recoverable: validation, retries, queues, and sync status are what keep systems alive.

Need a similar system in your business?

If you have a manual workflow between tools, I can help map the logic, design the system, and automate it in a way your team can actually use.

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